How DWP Technologies helped one of Pakistan’s largest financial institutions reduce operating costs by over 60%
Managing more than 800 printers and scanners across different departments had created a highly fragmented imaging environment for one of Pakistan’s largest financial institutions.
At its Head Office, these devices were operating independently, resulting in high operational and maintenance costs, limited visibility into printing activity, and challenges in maintaining consistent control over document security and compliance.
DWP Technologies worked with the institution to assess its existing environment and implement a comprehensive Managed Print Services (MPS) solution.
The transformation reduced the imaging environment from more than 800 printers and scanners to approximately 40 multifunctional units, contributing to an over 60% reduction in operating costs.
The Challenge: Bringing Control to a Fragmented Environment
The institution’s print infrastructure had grown into a large network of standalone devices with limited centralized management.
More than 800 printers and scanners were operating independently across different departments. This increased operational and maintenance costs while making the overall environment more difficult to manage.
The institution also had limited centralized monitoring and control, inconsistent document security and compliance practices, and limited visibility into printing behaviour and usage.
The challenge was to consolidate this extensive infrastructure while creating greater control over print operations, document workflows and security.
Transforming the Imaging Environment
DWP Technologies provided strategic consultancy and developed a Managed Print Services solution based on the institution’s operational requirements.
A major part of the transformation was asset consolidation. More than 800 printers and scanners were rationalized into an optimized fleet of approximately 40 multifunctional units, significantly reducing the device footprint and creating a more manageable imaging environment.
Centralized print management was introduced through managed print software, enabling monitoring, control and reporting across the environment. This provided management with greater visibility into printing activity and supported more effective policy enforcement across the organization.
Document workflows were also streamlined across departments to improve the efficiency of printing and scanning processes.
To strengthen document security, secure print release, user authentication and data protection measures were introduced to improve document confidentiality and support compliance requirements.
From 800+ Devices to Approximately 40 MFPs
The Managed Print Services transformation delivered measurable operational and financial benefits.
Consolidating the fleet contributed to an over 60% reduction in operating costs, with savings across hardware, maintenance and consumables.
Reducing more than 800 devices to approximately 40 multifunctional units also created a simpler and more efficient operating environment.
Proactive monitoring helped improve device availability and reduce disruptions caused by maintenance or equipment issues.
At the same time, centralized monitoring and reporting provided clearer insight into printing behaviour, device usage and overall print activity, enabling more effective implementation and enforcement of print policies.
Secure print release, user authentication and data protection controls further strengthened document confidentiality and compliance practices.
Greater Control, Lower Operating Costs
The project transformed a decentralized and difficult-to-manage imaging environment into a more secure, efficient and cost-effective operation.
By consolidating hundreds of standalone devices, introducing centralized management and strengthening document security, the institution gained greater control over its printing environment while significantly reducing operating costs.
The transformation resulted in:
- 800+ printers and scanners rationalized
- Approximately 40 multifunctional units
- Over 60% reduction in operating costs
- Centralized monitoring, control and reporting
- Improved device availability
- Enhanced document security and compliance
- Greater visibility into printing behaviour and usage
Beyond Print Infrastructure
Through strategic consultancy and Managed Print Services implementation, DWP Technologies helped one of Pakistan’s largest financial institutions simplify a complex imaging environment while delivering measurable cost and operational improvements.
The engagement demonstrates how a well-planned Managed Print Services strategy can consolidate infrastructure, strengthen control over document workflows and improve the efficiency of enterprise print operations.
